Calendar Plus Web Part has long been an indispensable tool (and a bestseller), with which you can display events and tasks on a calendar from various data sources, such as SharePoint lists, List Rollup, SQL databases, and BDC/BCS. Our latest release, Calendar Plus Web Part 4.5, includes a host of new features and capabilities to help you take calendaring on SharePoint to new heights.

To help introduce you to Calendar Plus Web Part 4.5, we have put together a new User’s Guide series that will highlight the product’s newest and most popular features. Here in Part Five, we will show you how to display only selected lists on your calendar.

With Calendar Plus 4.5, users have access to a number of new filter options when it comes to filtering multiple lists. This includes the option of selecting Show Selected List to show specific lists with specific views instead of a single list with a single view.

Uncheck “Show Filter List”

In the Calendar Plus Web Part Settings menu, click on General Settings under the heading Preferences.

Under Show Selected List, uncheck the box next to Show Filter List.  When this box is unchecked, your calendar will display all of your SharePoint lists in a single view.

Check “Show Filter List”

In the Calendar Plus Web Part Settings menu, click on General Settings under the heading Preferences.

Under Show Selected List, check the box next to Show Filter List.

In Calendar Plus Web Part, all of your lists will be displayed in the drop-down menu labeled Calendar Name. By default, the Web Part will always have all of the lists checked. In order to reset your data, you will need to click the Clear button. If at any time you would like the Web Part to display all of your lists, instead of individually checking all of the boxes, check the All box to select all of your lists with a single click.

In the event that you wish to change your calendar view (i.e., Month view, year view, week view, etc.), the Web Part will remember which lists you have checked, so there is no need to reset the items checked under Calendar Name every time you switch views.

To add additional lists or libraries to the Web Part, go to the Calendar Plus Web Part Settings menu. Under the heading Data Source Settings, click on SharePoint List and Library Settings. From there, check the checkbox next to the list or library which you would like to add to your calendar.

Once more, the Web Part will remember which items you have checked from the drop-down list, so there is no need to reset the items checked under Calendar Name every time you switch views.

Display only selected lists on your calendar

To begin, go to the Calendar Plus Web Part Settings menu. Under the heading Data Source Settings, click on SharePoint List and Library Settings.  From there, check the checkbox next to the list or library which you would like to add to your calendar. In this example, we have selected the lists named Calendar and Tasks.

In order to display all of the lists, you added to the Web Part in the step above, instead of individually checking all of the boxes, check the All box to select all of your lists with a single click.

If you only want to display selected lists in the Web Part, you will first need to click the Clear button.

Once you have cleared out all of the displayed lists, under Calendar Name, check the boxes next to the list(s) that you would like displayed on the Web Part. In this example, we have selected the list Calendar.

Only the list that you selected in Calendar Name will now be displayed on your calendar. If you would like to return to the default settings, simply click back to the drop-down menu next to Calendar Name and select all. Your calendar will revert back to the default settings and display all of your lists.

A common issue with filtering – Web Part is not displaying data

In the event that Calendar Plus Web Part is not displaying any data, it is likely for one of the two following reasons:

• Issue #1 – Under Calendar Name, you do not have any of the boxes checked. To resolve this, go to the Calendar Name drop-down menu and check the lists that you would like displayed on your calendar.
• Issue #2 – In the SharePoint List and Library Settings, you do not have any of the boxes checked. To resolve this, under Data Source Settings click on SharePoint List and Library. Check the lists and/or libraries that you would like displayed on the Web Part.

Want more Calendar Plus Web Part 4.5?  Download a free 30-day trial today, and check out the rest of our New Features Spotlight series:

• Calendar Plus 4.5 New Features Spotlight, Part 1: Gantt and Tasks Settings
• Calendar Plus 4.5 New Features Spotlight, Part 2: Display Legend and Icon Settings
• Calendar Plus 4.5 New Features Spotlight, Part 3: Filter Columns Using the List Filter Web Part
• Calendar Plus 4.5 New Features Spotlight, Part 4: Specify Different Filter Conditions for SharePoint Lists and Libraries
• Calendar Plus 4.5 New Features Spotlight, Part 5: Display Only Selected Lists on Your Calendar
• Calendar Plus 4.5 New Features Spotlight, Part 6: Use the Runtime Filter View for Multiple Lists
• Calendar Plus 4.5 New Features Spotlight, Part 7: Filter Columns Using a Web Part Connection