The Term Store Management Tool is a beneficial feature that can help you manage Term Sets that are used in the Managed Metadata Service in SharePoint 2013. In this article, we’ll introduce you to the out-of-the-box Tag Cloud Web Part and show you how to use Term Store to manage tags and show them in the Tag Cloud Web Part.
Use the Term Store Manager to add and manage Tags:
To begin, we recommend you familiarize yourself with the Term Store Management Tool. You can learn more by checking out our blog: Term Store Management in SharePoint 2013: How-tos for Common Actions.
Once you feel comfortable using the Term Store Manager, the next step is to add term sets to the Term Store so that there are tags to manage:
Add the Tag Cloud Web Part to your page:
To begin, navigate to your Edit Page. From there, select Social Collaboration from Categories and then select Tag Cloud Web Part to insert the Web Part:
After you have inserted the Tag Cloud Web Part, you’ll see the screen as shown below. Notice that there are no tags, as none have yet been added. We’ll be showing you how to do this in the next step.
Create and view tags from the Term Store in the Tag Cloud Web Part:
- Go to List and select the List tab from the Ribbon. Click on the Tag and Notes button to input tags and notes that will be displayed on the Tag Cloud Web Part.
- After you have clicked the Tag and Notes, button you’ll see the following:
- From here, you will be able to both add tags to the Tags tab as well as notes to the Notes tab. When you go to input tags to the Tags tab, if the keyword(s) you are inputting already exists in the Term Store, SharePoint will automatically populate the word(s) as a suggestion, as shown below:
- You can also select Create New to add a new Term Set to the Term Store. Just input the keyword(s) that you would like to act as a tag and click Save to save the new tag to the Term Store:
After you have followed the above steps, click back to your page and you will see the new tags you added on the Tag Cloud Web Part.
Want to know more about out-of-the-box web parts available for SharePoint 2013? Check out the complete series:
- How to Use the Note Board Web Part in SharePoint 2013
- How to Use the Script Editor Web Part in SharePoint 2013
- How to Use the Content Query Web Part to Rollup Data in SharePoint 2013
- How to Use the Tag Cloud Web Part in SharePoint 2013
- How to Use the Picture Library Slideshow Web Part in SharePoint 2013
- How to Use the Community Site Feature in SharePoint 2013
- How to Use Microblogging in SharePoint 2013