Replacing SharePoint Alerts with Power Automate? Don’t Overlook Permissions
As organizations prepare for the retirement of SharePoint Alerts, many are looking at Power Automate as a replacement. While Power Automate is a powerful platform, one challenge often surprises IT teams: permissions.
Creating a flow that monitors a SharePoint list or library may require users to have permissions beyond what they typically need to simply read or edit content. In many organizations, users cannot create or manage flows without additional Power Automate licensing, elevated permissions, or administrative approval.
This creates several challenges:
- Users may need additional permissions that IT is not comfortable granting.
- IT can quickly become responsible for creating and maintaining hundreds of individual flows.
- Each flow must be monitored, updated, and supported over time.
- Troubleshooting failed flows can become a significant administrative burden.
For a small number of business processes, Power Automate is an excellent solution. However, replacing hundreds or thousands of simple SharePoint Alerts with individual flows can become difficult to manage.
Organizations should carefully evaluate not only the functionality of a replacement solution, but also the long-term security, governance, and administrative effort required to support it.
That’s why many organizations are choosing purpose-built solutions such as Bamboo Alert Plus, which allows users to create and manage SharePoint alerts without requiring them to build Power Automate flows, while giving administrators centralized control and governance.