Calendar Plus Web Part 4.5 User’s Guide, Part 2: How to Add and Display a List or Library

Calendar Plus Web Part has long been an
indispensable tool (and a bestseller), with which you can display events and
tasks on a calendar from various data sources, such as SharePoint lists, List
Rollup, SQL databases, and BDC/BCS. With our latest release, Calendar Plus Web Part 4.5, we’ve included a host
of new features such as: Runtime Filter View for multiple lists; more columns
available to select for filtering; the ability to sort in Gantt view; and the
ability to dynamically filter calendars using Web Part Connections and List
Filter Web Part.

To help celebrate the release of Calendar Plus Web
Part 4.5, we have put together a brand-new series that will walk you
through how to use the product’s newest and most popular features. Here in Part 2, we
will show you how add and display a list or library within the Calendar Plus Web Part.

In the Calendar Plus
Web Part Settings menu, click on SharePoint
List and Library Settings under the heading Data Source Settings.

From there, click on the Add List or Library button:

A new window will appear that will walk you through the
steps needed to include and configure your new SharePoint List or Library:

Step 1 – Included
SharePoint List or Library General Descriptions

Under Step 1, input the following data, as applicable to your
List or Library:

Calendar
Name: Type name for your list (e.g.,, Calendar Plus).
Color for
SharePoint List or Library: Select a color to display.
Check on the box next to Allow users to add new items to the selected SharePoint List or Library
if you want to allow users to add a new item by clicking on the New Item button, or double-clicking on
the Web Part.

Step 2 – Site URL Containing a SharePoint List or Library

In this step, you can enter the site URL where the list or
library is housed. You have the option
of entering either a static URL or a
relative URL. After you have entered your desired URL, click
View Lists and Libraries. Please note that the default URL is ./ (Ex:
./)

Step 3 – Select
SharePoint List or Library

Select the list or library that you would like displayed
on Calendar Plus. In this example, we’ve selected the list Calen Plus.

Step 4 – Base
Columns

The Base Columns represent the data which will be displayed
on the Web Part. Under Step 4, input the
following data, as applicable to your List or Library:

Item
Display Column: Select the data type which will be displayed for items in
calendar views (e.g., Title).
Start
Date: Select the start date column type in the list or library which will
be displayed for items in calendar views (e.g., Start Time).
End Date:
Select the end date column type in the list or library which will be displayed for
items in calendar views (e.g., End Time).

Step 5 – Filter
Data

Under Step 5, you will configure the filtering settings for
your calendar. Your options include the
ability to Show all items, Specify Filter Conditions, or Use Existing List View for your list or
library.

Show All
Items: Display all items from your selected list or library (in this
example, Calen Plus) on the Web Part:

Specify
Filter Conditions: Select one or more columns to filter. With this option, you can add additional
conditions, defining how each condition is joined using the And and Or operand
options.
- For example, if you select ‘Start Time’, ‘is
  equal to’, ‘[Today]’ then the calendar will display items which have a ‘Start
  Time’ of today’s date. If you select ‘Created By’, ‘is not equal to’ ‘[Me]’
  then the calendar will show items that don’t have the currently-logged-in users
  listed in the ‘Created By’ column:

o
After you have finished entering in your desired
settings and filters, click Save and
Close > Apply > OK.

o
Navigate to the Calendar Plus Web Part to view your calendar with the filters set above:

Use
Existing List View: This option allows you to select an existing view from
the list or library.
- Choose the Selected
  View from the Available Views
  which you would like to utilize for your calendar.

o
After you have finished entering in your desired
settings and filters, click Save and
Close > Apply > OK.

o
Navigate to the Calendar Plus Web Part. You
will see that your calendar now displays
‘All Events’ and has the ‘Select View’ tool for you to change the view.

Step 6 – Columns
to Display in Item Tooltip

You can select columns from Available Columns to display on the tooltip.

After you have selected your desired columns, click Save and Close > Apply > OK.

Navigate to the Calendar
Plus Web Part. You will see that
your calendar now has the tooltip you selected above displayed.

Step 7 – Column for
Description

Select a column which will be displayed in the Work Week and
Day views (e.g., Description).

Step 8 – Item
Identification

In this step, you will establish the color-coding for your
calendar. You are able to select the
colors which will be displayed for each column in your calendar view with the
following options:

Column to
Color Code: Select Solid Colors or Gradient Colors.
Column to
Identify by Icon: Click on this box to provide a URL image of the icon to
use.
- Edit/View:
  You can edit or view an existing list or library to be displayed.
- Delete
  checked items: You can check this box to delete an existing list or
  library.