Bamboo Push Email Service: Create a topic via email

Base SharePoint does not support fully functioning email post/reply or has different ways of working with SharePoint lists. Thus, you need to configure different e-mail addresses for each SharePoint List. This is a significant limitation when you want to send emails to create, or reply to, various threads in multiple Discussion Board Plus lists on the same site collection or web application.

In Discussion Board Plus R2.5, we’ve introduced a fully collaborative element between Outlook and SharePoint lists. Now multiple lists can use a single email to receive data. The purpose of this feature is to save
users time spent configuring email addresses for each list.  Of course, the email template must include the list information when you send an email.

This release is supported by Exchange 2010, Exchange 2013, and Exchange Office 365.

Note: List title might not have the same title following WAD of base SharePoint.

In this article, we’ll show you how to configure E-mail Settings to create threads/topics on multiple Discussion Board Plus lists via an MS Exchange.

How to configure E-mail Settings

Go to Central Administrator Page → click on E-mail Settings

Provide information on the page:

• Site Collection: Select a site collection. For example: http://serverchauo15
• Exchange service URL: For example: https://172.0.0.8 or https://outlook.office365.com
• Email address: For example account@domain.com or account@domain.onmicrosoft.com
• Username: For example domain account or account@domain.onmicrosoft.com
• Password: enter your email password

Click OK.

Create a topic via email

First of all, you must create a Discussion Board Plus list on your site.

Go to MS Exchange to create a thread/topic with the following email templates:

1. Template #1-Use list title inside it.

To: provide the email which is configured in the list setting or in Central Admin

Subject: the topic title

Body:

                List: {provide a list title}

                Enter your email body

Here’s an example of creating a regular topic:

After Timer Job ran, refresh your site to see the new thread in DB+ list

Click on the topic to see the content.

2. Template #2-Use list URL

To: provide the email which is configured in the list setting or in Central Admin

Subject: the topic title

Body:

                List: {provide a list URL}

                Type in the body of your email

After Timer Job ran, refresh your site to see the new thread in DB+ list.

Click on the topic to see the content.

Note: If you want to run Timer Job to receive an email immediately, read What’s new in Discussion Board Plus R2.5 – Part 3 of 6.