How to Use the ‘Open with Access’ Feature in SharePoint 2013

Do you have a table in your SharePoint site that needs editing in Microsoft Access?  With the "Open with Access" feature in SharePoint 2013, accomplishing this has never been easier. This helpful feature allows users to open and edit a list or table in Microsoft Access, and then save the data back to SharePoint.  In this post, we'll introduce you to this feature, as well as some of its key functionalities. 

Using the "Open with Access" Feature:

  • Click the List tab on the Ribbon and select Open with Access:

  • When prompted, specify a location for the new or existing database (.accdb):

  • Input your credentials in order to access your SharePoint Site:

  • Your document will now be opened directly in Microsoft Access:

Editing and Updating List Data in Microsoft Access:

  • Right-click List and select Open to open the Data Table to begin editing and updating your data:

  • Once open, your data table will look similar to the one shown below:

  • From here, you are able to edit and add data as needed:

  • To save the changes made in Access to your SharePoint site, simply click Save to save your data, and then click Save to SharePoint Site to save the .accdb file to a document library on your SharePoint Site.

Refreshing Data after Updating a List in Microsoft Access:

  • To see the updates you have made to a List in Access, you will need to go to the SharePoint Site and refresh your data.
  • How your site will look before refreshing:

  • After the refresh:

Want to know more about out-of-the-box Web Parts available for SharePoint 2013? Check out the complete series via the links below:

SharePoint

Applications

SharePoint apps are stand-alone applications that perform specific tasks on a SharePoint site. Apps can perform functions such as managing a discussion board or knowledge base, performing project management or time tracking tasks, or doing other workflow operations.

SharePoint

Product Suites

Experience greater power and savings by bundling our SharePoint apps and web parts.


Essentials


Essentials Plus


Bamboo Premier


Project Management Suite


Knowledge Management Suite


External User Manager


SharePoint

Web Parts

Extend SharePoint beyond its out-of-the-box capabilities by tailoring it to your requirements with Bamboo Solution’s growing portfolio of Web Parts. Web Parts are the building blocks of pages on a SharePoint site that can be used to customize the user interface and content of a site page. 

SharePoint

Product Suites

Experience greater power and savings by bundling our SharePoint apps and web parts.


Essentials


Essentials Plus


Bamboo Premier


Project Management Suite


Knowledge Management Suite


External User Manager


Office 365

Cloud Parts

Cloud Parts are functional components that extend your SharePoint environment whether it’s hosted, on-premises, or part of Microsoft Office 365. More than mere ports of existing software to the cloud, our Cloud Parts have been built from the ground up to take advantage of the best that the cloud has to offer.

SharePoint

Product Suites

Experience greater power and savings by bundling our SharePoint apps and web parts.


Cloud Parts Suite for O365/SP Onl.


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SharePoint Health Check

A SharePoint Health Check will identify the causes of issues and risks associated with your specific environment, and is custom tailored to provide you with the best recommendations to optimize your SharePoint environment.

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Document recommendations relating to performance, stability, availability, or a specific focus you request of your SQL Server database instances.

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The truth is that each SharePoint skill may not be a full time job for many organizations, and it is nearly impossible for one person to do everything you need – so augment your team with SharePointXperts; providing the skill sets you need when you need them!