AIIM Releases ‘Using SharePoint for ECM’ Survey Results

Download AIIM's Using SharePoint for ECM Study

AIIM, the leading non-profit association which acts as the ECM industry's intermediary, today released a new report by Doug Miles on Using SharePoint for ECM.  We'll be highlighting additional findings from the study during the week, but a sampling of the study's key findings includes:

  • IT is by far the most advanced department for adoption and use, followed by Line-of-Business – likely reflecting the widespread use for project management.
  • A quarter of respondents consider their stored content in SharePoint to be doubling every 2 years or less, and 5% have over 10TB of data already.
  • Project management and internal IT support are the two most popular business processes to be automated with SharePoint, followed by proposals and contracts, and customer service. Inbound forms processing, case management and web forms are the processes set to grow most.
  • 18% are currently using a workflow or BPM third-party add-on, but this is set to grow to 55% in total. 40% plan to have add-ons for security, classification, records management and archive, and 30% are seeking to improve backup, external storage and email integration.
  • 53% consider SharePoint to be their primary ECM system going forward, but 22% will use it in conjunction with their existing systems. For 27%, their existing systems, or a new non-SharePoint system, will remain the key content management mechanism. 18% have yet to set a strategy.

  • A third of organizations will pull as much information into SharePoint as possible to provide a universal information portal, whereas 37% plan to use SharePoint as a master-portal linking to other repositories. 19% plan to link to SharePoint from an existing dedicated portal or ECM system.
  • 46% reported their biggest on-going issue to be the lack of strategic plans on what to use SharePoint for, and what not to use it for. Next are governance issues, and the lack of expertise to maximize its usefulness.

Survey respondents included 674 members of the AIIM community in roles representing IT, records management, information management, compliance, and line-of-business managers.  Furthermore, respondents represented organizations of all sizes, with 34% being from large organizations, 38% from mid-sized organizations, and 27% representing small-to-mid-sized organizations.

In the interests of full disclosure, it should be noted that the study was underwritten, in part, by Bamboo Solutions, though survey author Doug Miles states that in no uncertain terms that "The results of the survey and the market commentary made in [the] report are independent of and bias from the vendor community."  The author goes on to describe the process undertaken with the survey, and provides a two-page appendix exhaustively detailing survey demographics. 

To download your free copy of the industry report, visit: http://www.aiim.org/Research/Industry-Watch/SharePoint-2011.

Our look at the findings in the AIIM report continues with:

SharePoint

Applications

SharePoint apps are stand-alone applications that perform specific tasks on a SharePoint site. Apps can perform functions such as managing a discussion board or knowledge base, performing project management or time tracking tasks, or doing other workflow operations.

SharePoint

Product Suites

Experience greater power and savings by bundling our SharePoint apps and web parts.


Essentials


Essentials Plus


Bamboo Premier


Project Management Suite


Knowledge Management Suite


External User Manager


SharePoint

Web Parts

Extend SharePoint beyond its out-of-the-box capabilities by tailoring it to your requirements with Bamboo Solution’s growing portfolio of Web Parts. Web Parts are the building blocks of pages on a SharePoint site that can be used to customize the user interface and content of a site page. 

SharePoint

Product Suites

Experience greater power and savings by bundling our SharePoint apps and web parts.


Essentials


Essentials Plus


Bamboo Premier


Project Management Suite


Knowledge Management Suite


External User Manager


Office 365

Cloud Parts

Cloud Parts are functional components that extend your SharePoint environment whether it’s hosted, on-premises, or part of Microsoft Office 365. More than mere ports of existing software to the cloud, our Cloud Parts have been built from the ground up to take advantage of the best that the cloud has to offer.

SharePoint

Product Suites

Experience greater power and savings by bundling our SharePoint apps and web parts.


Cloud Parts Suite for O365/SP Onl.


Featured Services

SharePoint Health Check

A SharePoint Health Check will identify the causes of issues and risks associated with your specific environment, and is custom tailored to provide you with the best recommendations to optimize your SharePoint environment.

SQL Health Check

Document recommendations relating to performance, stability, availability, or a specific focus you request of your SQL Server database instances.

My SharePointXperts

The truth is that each SharePoint skill may not be a full time job for many organizations, and it is nearly impossible for one person to do everything you need – so augment your team with SharePointXperts; providing the skill sets you need when you need them!